Referred patients call while your therapists are with patients, and the ones who don't get through may never start care. An AI receptionist answers every call and books the evaluation, and the system around it keeps patients on their plan of care.
Sound familiar?
Referrals never become first visits
A doctor sends the referral, the patient calls once, and nobody picks up. The evaluation never gets booked and you never hear about it.
Patients stop before the plan is done
They feel a little better, miss a session, and quietly drop off. The outcome suffers and so does the schedule.
Missed visits are routine
Most episodes of care include at least one missed appointment (PLOS ONE, 2021). Every one is a slot nobody else got.
The front desk is stretched thin
Scheduling, insurance questions, and check-ins all land on the same person, and the phone is the first thing to slip.
Intake forms hold up the evaluation
History, insurance, and consent get filled out in the waiting room, and the first session starts behind.
Discharged patients don't come back
When the same problem returns months later, former patients search again instead of calling you.
Automations built for physical therapy clinics.
24/7 Voice Receptionist
Answers every call, books evaluations and follow-ups into your schedule, texts a confirmation, and sends you every transcript.
Referral Follow-Up
Reaches out to referred patients who haven't booked yet so the referral turns into a first visit.
Plan of Care Follow-Through
Spots patients who fall behind their visit schedule and gets the next session booked.
Confirmations and Gap Fills
Confirms every session, catches cancellations early, and offers the open slot to patients who want to come in sooner.
Digital Intake
Sends history, insurance, and consent forms before the evaluation so the first session starts on time.
Review Requests
Asks for a review at discharge, sending happy patients to Google and flagging concerns to you first.
And more. Every build is scoped to your specific operations.
Don't sweat the small stuff.Automate it.
Book a 15-minute call. We'll look at how your calls, bookings, and follow-ups work today, and you'll leave with what to build first, a scope, and a number.